4 Solutions for Streamlining Development Documentation in Large Teams

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Development documentation refers to the designing, authoring, and maintenance of the processes and procedures involved in development that teams use as a reference.

The importance of proper documentation cannot be overstated. It makes the onboarding process for new team members easier because they can quickly become acquainted with their team’s current workflow. Well-curated documentation provides new and existing team members with a wealth of knowledge to tackle problems in various aspects of their roles.

Documentation should not be an afterthought, but rather an integral part of your workflow. In this article, we will take a look at four solutions for development documentation in large teams.  

Let’s look at four documentation tools for streamlining documentation in large teams.

Swimm

Swimm

Swimm is a documentation tool designed by engineers for engineers who recognize the value of documentation in their job.

Swimm makes it simple for you to produce and maintain documentation. By setting targets on your doc file, it is able to sync to reflect the changes to that target. With Swimm your teammates will be able to see your insights directly from their IDE.

Here are some of the things this tool executes well:

  • Continuous documentation: By seamlessly integrating into your IDE and CI/CD pipelines, Swimm bridges the gap between code base and documentation, making documentation a part of the process rather than an afterthought. 
  • Team wiki: No more sifting through docs. Swimm allows you to create team wikis that are integrated with the codebase, making it simple for team members to locate and correct issues. 
  • Internal documentation: You may start a long-term technical bootcamp for a developing engineering team with Swimm.
  • Sampling: You can include code samples in your onboarding documents and tutorials, or allow onboarders to practice with code to greatly speed up the onboarding process and help them become more productive. 

Swimm is great for documentation in large teams. It is easy to use and integrates seamlessly into your IDE.

Confluence

Confluence

Confluence is a collaborative document management system that allows you to create and organize your projects in one location. As a result, you can kick start team participation with a flexible workspace, from creating actionable meeting notes to inspiring project plans. 

Confluence provides an open, connected structure allowing information to flow freely among everyone within the organization. It will enable you to build workspaces for each team in your company to document their procedures and workflows in a structured way, making everything easy to access. 

Here are a few points to consider when choosing confluence:

  • Wide range of templates: It includes more than 75 templates, including some for technical documentation, product requirements, human resources (HR), marketing, and support, among other things. So you don’t have to start from scratch when building your knowledge base.
  • Collaboration: Confluence is an excellent tool for team collaboration because it allows team members to share ideas while creating documentation. It enables team members to build, organize, and work from virtually any location on the planet.
  • Knowledge management: Confluence has a simple and easy-to-use interface that allows your team to quickly create a single source of truth by transforming your team’s collective knowledge into easy-to-find answers for everyone.

Tettra

Tettra

Tettra is an internal knowledge base that collects your dispersed company information so you can utilize it in Slack or MS Teams to answer your team’s repetitive questions. This tool is specifically built to work with Slack and features integrations with several other tools, including G-Suite, Microsoft Teams, GitHub, and Zapier.

Tettra allows you to:

  • Create a knowledge base in no time: Put an end to your battles with clumsy editors. Create content with Tettra’s simple editor, or use existing Google Docs, markdown files, and more to build your knowledge base.
  • Find what you’re looking for quickly: Existing knowledge bases are clogged with garbage, making it difficult for you to find what you’re looking for. Search is more effective in Tettra since the content is clutter-free and up-to-date. 
  • Keep your knowledge up-to-date with verification: It’s frustrating to not know if a knowledge base article is up to date and it breeds distrust. Verification allows subject matter experts to verify content on a regular basis. 

Bit.ai

Bit Ai
Bit Ai

Bit.ai was built for teams and individuals to create, collaborate, and organize knowledge in one place from anywhere in the world. It seamlessly integrates across the apps you work with so you can make fast dynamic notes, documents, wikis, knowledge bases, projects, client deliverables, technical docs, training guides, and client portals. 

Bit.ai lets you:

  • Organize work with fluid workspace: Bit allows you to effectively organize your work by creating workspaces for projects, teams, clients, and so on. It also allows teams to easily store and share knowledge without complicated permission levels by enabling them to move documents from different workspaces. 
  • Communicate effectively and intelligently with rich integrations: Add any digital asset to your notes. Videos, social media content, music, cloud files, maps, charts, surveys/polls, code, visual design prototypes, and presentations, among other things, can be added to enrich your documentation content.
  • Save valuable time searching across all your content: Save various types of digital content in your workspaces for simple access amongst team members, including images, PDFs, links, embeds, and cloud files.

Conclusion

Documentation is an essential component of any organization, but it plays an even more important role in the tech ecosystem. Large teams with a lot of tasks require an easy, quick, and innovative way to create a knowledge base that anyone on the team can easily access.

This is far from an all-inclusive list of documentation tools. There are numerous other solutions, many of which are near-identical copies of one another. But if you want to create comprehensive documentation for your team, you should look into any of the tools mentioned in this article. 

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